--- title: "Manage and edit terms" slug: "manage-and-edit-terms" updated: 2025-09-01T10:34:50Z published: 2025-09-01T10:34:50Z --- > ## Documentation Index > Fetch the complete documentation index at: https://documentation.deltatre.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage and edit terms ## What are the terms? Terms refer to microcopy, the small bits of copy in the user interface that help users figure out how to do things: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/11403364748316.png) ## How does the Terms List work? First step: open the Vocabulary Tool landing page and select a vocabulary. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10576996652828.png) For example, select the Default Vocabulary to view all terms within this list. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577061789084.png) Opening a vocabulary displays the related *Terms list*. The *Terms List* lays out the terms in a table. The *Terms List* table shows: 1. **Term codes**: This hyphenated text signifies what the term is, for example, new-wonderful-term. Each term's code is unique, meaning terms cannot be duplicated. 2. **Languages**: The translations available. 3. **Last updated**: The date and time the term was updated. **![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577093953820.png)** The Terms List table also uses colors to show which language each term has been translated into. Here’s a summary of what each color shows: - *Gray* -> the term's translation is **missing** - *Blue* -> the term's translation is **available** ## How to detect and manage out-of-date terms? In a collaborative working space, it happens that different translators edit the same terms, each for their language of responsibility. When that happens, the *Terms List* highlights it with the warning symbol in the row of the term that had a change: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577142602524.png) Entering ‌the term's detail page, you'll find the same warning symbol near to each language that requires a check following term changes: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577192718364.png)If you're OK with the changes you see, select *Yes, Translations are ok*: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577203198620.png) ## Editing terms Producers can change terms using *Term Detail*pages in the Vocabulary Tool. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577061789084.png)Producers can edit the following details on a*Term Detail* page: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577275399452.png)Further down the same page: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577567914396.png) 1. **Term code**: The hyphenated copy that signifies what the term is (for example, new-wonderful-term). The terms code can't be changed after creation. 2. **Standard**: Given two versions of a translated term, the standard one doesn't have to fit a specific size on the front-end. 3. **Short**: Unlike the standard translation, the short one must fit a limited size on the front-end. 4. **Context***:* It groups terms based on their location on the front-end. E.g., the menu header context groups together all terms to display in the menu header. 5. **Term type***:* What the term is — for example, a single word, a combination of words, or a sentence. 6. **Description***:* A summary of the term and its job. For example, this term is the headline for the *Latest News* section on a homepage. 7. **Screenshot Reference**: Producers can add a screenshot showing where the term is on the front-end. For example, a screenshot of an editorial list showing an image of an editorial list's title. 8. **Translations***:* Producers can include the terms that appear on the front-end product, in multiple languages. Producers can ask for a new translation by adding translated text to an empty language. Only add text for enabled languages. ## How to share the term with other vocabularies? Select Add to another Vocabulary to share a term with other vocabularies: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577630330012.png) ## Statistics of a vocabulary The *Statistics* tab contains data that describes the status of the vocabulary: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577690760476.png) ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577721207580.png) The available data includes: 1. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577727086620.png) 2. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577753927708.png) 3. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577754894876.png) 4. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577772159132.png) 5. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577715226780.png) 6. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577748894108.png) ## Bulk export of terms Selecting one or more terms in the Terms List enables the bulk operations toolbar on the bottom page: ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577881528732.png) Producers can: - ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577935920924.png): Copy the selected terms into an existing destination vocabulary. Copy into the destination vocabulary succeeds if (both conditions must be true): If the vocabulary of the selected terms has a different main language than the destination vocabulary, a warning message notifies the difference and the copy is successful. - The selected terms have a not-empty translation for the main language of the destination vocabulary. - The selected terms do not yet exist in the destination vocabulary. - ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577968360092.png): Copy the selected terms into a new vocabulary. - ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10577942629532.png) : Download the selected terms in a CSV file. ![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10578001912348.png) ## Archiving terms Producers can also *archive* terms they no longer use on their product. Archiving terms removes them but doesn’t permanently delete them. Producers can archive terms by: 1. Select the three dots icon in the top right corner of the page. 2. Select *Archive.* *![](https://cdn.document360.io/2e698e3c-4773-44a4-9476-1d05bac85eee/Images/Documentation/10578008877596.png)*